Code of Conduct for Office Staff

1. To exercise, check and to follow up the incoming letters received from the University Department/Colleges/Students etc.
2. To point out mistake or misstatements, if any, and draw attention wherever necessary, to the statutory or customary practice and point out rules wherever they are concerned.
3. To ensure the prompt dispatch of letters.
4. To arrange filing of the papers and arrange files in order year-wise and subject-wise.
5. To scrutinize notes/cases submitted by the lower staff, put his own remarks/suggestions, if any, and submit the same to the Principal.
6. To maintain calendar of periodical returns for incoming and outgoing separately.
7. To attend to such other work that may be assigned to him with the approval of the Principal.
8. To enter the mail and letters and inter-departmental correspondence/files etc. letters, documents etc. addressed to the officers by name will be received by the officers themselves.
9. To acknowledge letters received.
10. To prepare list of letters issued during a fortnight to which replies have not been received and for which reminders are required to be sent.
11. To open and maintain service book/new file(s)-note-book(s), do copying work/rubber stamping and to attend to all types of administrative/clerical work.
12. To maintain different registers, forms etc.
13. To keep a notebook to watch timely disposal of urgent papers.
14. To prepare routine letters/replies for approval where noting is not required to issue reminders.
15. Any other work assigned from time to time with the approval of the Principal.
16. To write various books of accounts such as ledger salary register, income tax register.
17. To ensure filing of vouchers and papers.
18. To prepare bills for payment.
19. To prepare various returns.